• 1. TITLE
• 1.1. The name of the club shall be “Garforth Villa Junior Football Club.”
• 2. OBJECTIVES
• 2.1 The aim of the club shall be to promote the recreational facilities for the youth of Garforth and District by the provision of organised football in accordance with the Rules of the Football Association.
• 3. ORGANISATION
• 3.1 The management and control of the club shall be vested in a Management Committee consisting of the following : Chair, Secretary, Treasurer, Fixture Secretary, up to two representatives from each team, one representative of the Social Committee and additional members co-opted at the discretion of the Management Committee. ((Amended 08/05))
• 3.2 An Honorary President and Honorary Vice President(s) can be selected at the discretion of the Management Committee.
• 3.3 The club shall abide by the Laws of Association Football.
• 3.4 The club shall adopt and abide by the Regulations and guidelines set out by the Football Association with regard to Child Protection.
• 4 MANAGEMENT
• 4.1 Five members of the Management Committee shall constitute a Quorum for the Committee.
• 4.2 Management Committee meetings shall be held monthly during the playing season and as required during the close season at the discretion of the Management Committee.
• 4.3 Meetings shall be held at such times and places, as the Committee shall direct.
• 4.4 One vote each for every Manager and Assistant Manager is allowed at management meetings. (Amended 08/05)
• 4.5 The social Chair is allowed a vote at management meetings.
• 4.6 The Management Committee shall have the power to co-opt members and to appoint any Sub-Committee. It shall define terms of reference of any such Committee.
• 4.7 At Management Committee/Social Committee meetings when voting on any issue or proposal, the Chair shall exercise his/her vote in the event of a casting vote being required.
• 4.8 The Treasurer shall keep an account of all income and expenditure and shall submit an account, properly audited, at the AGM.
• 4.9 The Bank Account shall be in the name of the club and withdrawals shall be made in the name of the club using any two of the following signatories:-
• Treasurer, Chair, Vice Chair, Secretary, another appointed Management Committee Member
• 4.10 The club exists financially through a number of various fund-raising events. All such activities shall be approved by the Management Committee.
• 4.11 The Management Committee shall appoint a sub-committee known as the Social Committee, which shall consist of parents and friends of registered players.
• 4.12 Each team shall have at least one representative on the Social Committee.
• 4.13 The Social Committee shall elect its own Chair, Vice Chair and Secretary.
• 4.14 The Club Treasurer shall act as treasurer for this or any other sub-committee concerned with finance.
• 4.15 One member of the Social Committee shall serve on the Management Committee.
• 4.16 The function of the Social Committee shall be to organise events to (a) Raise funds for the Club; (b) Bring unity within the Club by bringing Players, Management and Parents from the various teams together socially.
• 4.17 All expenditure of the Club funds shall be at the discretion of the Management Committee.
• 4.18 Individual teams will be able to raise funds for their own needs at the discretion of the Management Committee, with the exception being rule 4.19.
• 4.19 Each year the under 12 team shall be able to raise funds to finance a trip to a soccer tournament of their choice.
• 4.20 The accounts for this venture shall be made available on request to the Management Committee, who shall also be notified of any specific sponsorship. All monies raised are to be used solely for financing of the players.
• 5. FOOTBALL ORGANISATION
• 5.1 The Club shall have, wherever possible, registered players/teams from under 7’s to under 18’s inclusive. Each team will be managed and administered by a Team Manager and Assistant.
• 5.2 The team Manager shall have responsibility for his team, including team selection and discipline.
• 5.3 The team Manager shall take all steps necessary to ensure the behaviour of his team’s at both home and away matches.
• 5.4 The team Manager will negotiate arrangements for matches with the Club Secretary and in accordance with current League Rules.
• 5.5 It is at the Manager’s discretion, with agreement from the Management Committee, as to the League his team enters.
• 5.6 Managers or Assistants will be required to attend Management Committee meetings and also the appropriate League meetings, on a rota basis.
• 5.7 The Managers and Assistants must show by their action and behaviour, an attitude that is consistent with Club policy.
• 5.8 The Manager and Assistant shall be elected by the Management Committee after satisfying the requirements of the child protection policy. Any new Manager shall appoint his own Assistant with the approval of the management committee after satisfying the requirements of the child protection policy.
• 5.9 The Management Committee reserve the right to relieve a Manager or an Assistant of his duties if it deems this to be in the best interests of the Club.
• 5.10 In the event of a manager being relieved of his duties or in the case of a Manager/Assistant leaving voluntarily before the end of a season then a new Manager/Assistant shall be appointed as soon as possible. In the event of a Manager leaving, the Assistant shall have first refusal of the now vacant position with the approval of the management committee.
• 5.11 Each year trials will be held to select players to represent the Club at each age group.
• 5.12 Players selected will be required to pay a registration fee to the Club. The amount of such fee will be at the discretion of the Management Committee.
• 5.13 The number of players signed on by a Team Manager is not to exceed sixteen, the reason being so that all registered players will at some time play for that team.
• 5.14 If a manager is unable to raise sufficient players from within Garforth and District, he may ask the Management Committee for special permission to exceed his quota of ``outside Players’’.
• 5.15 If a player leaves the club during the season, then another player may be ‘Signed On’.
• 5.16 The number of players signed on in a team representing small - sided games is not to exceed 24 players.
• 5.19 No player shall be registered with more than one Garforth Villa team, with the following exception – as an emergency measure, two players may be registered with the team directly above; the intention is that all registered players shall play football for their respective age group.
• 5.20 Each player shall pay a signing on fee to register with the club and monthly subscriptions, the level of which shall be set by the Management Committee. Players not paying the above will be illegible to play.
• 5.21 Any registered player wishing to play for any other club or representative side must advise his Manager and be de-registered in accordance with the rules of the applicable league
• 6. MEMBERSHIP
• 6.1 Members of Garforth Villa shall be the Management Committee; Social Committee; Registered players and their Parents / Guardians; other persons, subject to the discretion of the Management Committee, who express a desire to join.
• 7. ANNUAL GENERAL MEETING / EXTRA ORDINARY GENERAL MEETING
• 7.1 An Annual General Meeting shall be held each year in the close season. Extra ordinary General Meetings shall be called if and when required. Only Club members will be invited to attend.
• 7.2 Members shall be notified of the AGM at least 21 days in advance.
• 7.3 Items for the Agenda must be sent in writing to the Secretary to be received no later than 14 days before the meeting.
• 7.4 The Secretary shall circulate to all members, date of the meeting, agenda and all proposals at least seven days in advance.
• 7.5 At the AGM and Special General Meetings, all members (excepting registered Players) shall have one vote only, irrespective of the number of membership categories they satisfy. Registered players shall have no voting rights.
• 7.6 Voting shall only be on items, or amendments to said items, on the agenda. There shall be no ``ANY OTHER BUSINESS’’.
• 7.7 The Chair shall exercise his vote in the event of a casting vote being required.
• 7.8 An Extra Ordinary Meeting may be convened at the request, in writing to the secretary, of five members of the Management Committee. Such a meeting shall be held within 14 days of the request being received. Notice agenda and motions submitted, should be circulated to the Management Committee and Members 7 days prior to the date for the meeting and the meeting to be restricted to these motions.
• 8. GENERAL
• 8.1 The club emblem shall incorporate an Oak Tree.
• 8.2 The club colours shall be predominantly White and Royal Blue but may vary at the discretion of the Management Committee.
• 8.3 The Club shall take out public liability insurance to cover all its players, Officials and activities.
• 8.4 Each year the Club shall hold a Presentation Evening at which all players and their immediate family will be invited to attend. Each player will receive a memento of the season (subject to the discretion of the Management Committee). Each team will have a “Player of the Year” chosen by the Manager and Assistant. The under 7’s to under 13’s will also have a “Most Improved Player” award chosen by the Manager and Assistant. The under 14’s to under 17’s will have a “Players Player of the Year” award chosen by all team members.
• 8.5 No alterations to the Rules may be made, except at the AGM or an Extra Ordinary General Meeting called for that purpose.
• 8.6 Any player who has represented the club with unbroken service, from under 7’s to Under 15’s, will receive an award in recognition of this achievement.
• 8.7 Any player who registers with a professional football club at any level will receive an award in recognition of this achievement.

Last updated 21-4-08

ESTABLISHED

1970